Overview

Kids playing during after school care.

Orgs Online Extended Care Software Services for Before & After School Care makes it easy to track attendance and collect payment.

With Orgs Online software services, Before & After School Care program administrators use "point-and-click" tools to quickly record attendance into an electronic system. Once attendance has been recorded, the Orgs Online Before and After School Care software service automatically charges each attending family's account based on your program's fee structure.

The Orgs Online Before & After School Care software services are online tools offered on an annual subscription basis. There is no software to purchase or maintain.

Participating families access the Before & After School Care software service by connecting to a password protected website.

Families participating in a Before & After School Care program can register for the program online, and manage their family's account online at anytime. Each family has their own online account from which they can view attendance records and billing statements and submit payments for their Before & After School Care services.

Administrators can easily record attendance as students arrive, or enter them into the system later. Student departure times are also easily recorded into the system by Administrators or (if administrators allow) by authorized family members when retrieving students.

After attendance is recorded, family billings can be automatically generated and charged to each family's Extended Care Account. Billings will automatically apply multi-students (or other) discounts when generating each family's Before & After School Care billings.

If a family sends a student to Before or After School Care without having any available attendance days, the Orgs Online software service can automatically issue a drop-in charge to the family's account for that attendance day. If the school wants to know how many students plan to attend each day, administrators can have families submit advance online reservations when buying attendance days for Before and After School Care services. If advance reservations are required and a student attends Before or After School Care without having submitted a reservation for that day, then the Orgs Online software service can automatically charge the family a no-reservation surcharge for that attendance.

The Orgs Online Before & After School Care software services supports daily, weekly, monthly, and other attendance rates. Administrators can also offer discounted sibling rates for families with multiple students in the program. Orgs Online software is a cloud based service offered on an annual subscription basis with monthly installment payments. There is no software to purchase or maintain.

Features

For Parents

Families sign-up to attend Before & After School Care online. Families deposit funds into their Extended Care Account. As families use the Before & After School Care program, their account is charged for the usage. When a family's Extended Care Account balance is low, the family is notified to submit an online payment.
  • Sign-up Online
  • Create Extended Care Payment Account
  • Point & Click Online RSVP System
  • View/Print My Attendance Schedules
  • View Actual Attendance Records Online
  • View Payment Records Online
  • Online Authorization Of Pick-up Persons

For Administrators

Administrators can customize their Before & After School Care online software service to reflect their program's preferences regarding the following options:
  • Online Registrations
  • Variable Billing Rates & Discounts
  • Part Time Rates
  • Charge Per Student or By Family
  • Accept Sign-ups Online
  • Allow/Disallow Changes
  • Adjustable Check-in Time
  • Overtime Charges
  • Drop-in Charges
  • Instant Billings
  • Administrative Reports

Setup and Support

It's easy to setup your after school care program with Orgs Online.

Simple System Setup

  • Before & After School Care systems are setup overnight for administrative use the next day
  • Authorized administrators receive one-on-one setup assistance
  • When Admins need support – technical support is just a phone call away

Fast & Easy

  • Families could start registering within a few days after setup
  • First Time Users create online family accounts using simple setup guides
  • Returning users login using their personal password

Contact Us

  • Support Services include personal one-on-one assistance for administrators
  • There is no software to load or maintain - all software is accessed by going to a website
  • Orgs Online Technical Support Staff provides system monitoring and maintenance
  • Live telephone assistance is available for administrators during daytime and evening hours
  • An automated attendant sends users forgotten passwords 24/7

FAQ

Administrative Questions

What if my program offers multi-student billing rates for our Before & After School Care program?
The system lets administrators create a variety of billing rates. Billing rates can be assigned on a discounted per student basis, or charged using a tiered-rate based on the number of students in a family.
Can we apply overtime charges?
Overtime charges for After School Care services can be setup by administrators, then automatically applied and charged to a family's account whenever an overtime situation arises.
How are billings issued?
After School Care billings are automatically charged to each family's account based on the attendance records for that family.
How are billings paid?
When families register their students for the school's Before or After School Care program, they create an Extended Care Account. Families deposit funds into their Extended Care Accounts when they submit their online RSVPs. When Before & After School Care billings are issued, the family's Extended Care Account is automatically charged the amount due.
How is attendance taken?
Before & After School Care attendance is taken using the system's electronic check-in & check-out web pages. This is a simple to use webpage that can be viewed on a computer – or on a portable tablet-PC as admins walk around the room.

Family Questions

How do we sign-up for our school's Before & After School Care program?
Families sign-up for the Before and After School Care program by accessing a website and creating an Extended Care Family Account. When setting up the family's account the family lists the students that will be participating in the program as well as those authorized to retrieve their students at the end of each stay.
When do families tell the school their students will attend the Before & After School Care program?
Families submit participation reservations (RSVPs) online in the manner directed by their school's program. Each program sets the RSVP rules for its Before & After School Care program. Some may require RSVPs listed by student name, others may only need to know the number of students for which an RSVP is being submitted. The system will accommodate both RSVP methods.
How Are Before & After School Care Billings Assessed?
Before & After School Care program billings are calculated and charged to each family's Extended Care Account based on each individual Before & After School Care program's billing rates. As families use the school's extended care services, the amount due is automatically charged to the family's Extended Care Account. If funds in the family's Extended Care Account are low, the family is automatically notified.
How can families examine Before & After School Care billing statements?
Families can view their student's Before & After School Care program attendance records (and the charges) at any time by accessing the family's online Extended Care Account.

Pricing

Basic

Silver

Gold

Platinum

Custom

Subscription Fee $49.00 per month $59.00 per month $69.00 per month Call Us Call Us
# of Students under 50 50-100 101-200 Over 200 unlimited
Before School Rates 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Daily Rates 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Weekly Rates 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Monthly Rates 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Annual Rates 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Variable Prepayments N/A N/A N/A N/A 1490400628 Ok
Drop-in Rates 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Sibling Rates 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Overtime Rates 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Family Discounts 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Mobile Check-In/Out 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Advance RSVP's 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Prepayments 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Automatic Billing 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Low Balance Notices 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok 1490400628 Ok
Hourly Rates N/A N/A N/A N/A 1490400628 Ok
Per Minute Rates N/A N/A N/A N/A 1490400628 Ok
Mimimum Payments N/A N/A N/A N/A 1490400628 Ok
Processor's Monthly Fee $30.00 * $30.00 * $30.00 * $30.00 * $30.00 *
Monthly Totals $79.00 per month $89.00 per month $99.00 per month Call Us Call Us

* Payment Processor also charges per payment transaction fees which can be offset by a convenience fee.